If you’ve ever tried to send a package abroad, you know that international shipping isn’t as simple as dropping something in the mail. From choosing the right carrier to filling out customs forms and packaging your item correctly, the process can feel overwhelming — especially if it’s your first time. Fortunately, The Philadelphia Mailroom makes it easy. Here’s your step-by-step guide to shipping internationally from Philadelphia.
1. Choosing the Right International Carrier
Not all international shipping services are created equal. Each carrier has strengths depending on your item, budget, and destination:
- USPS: Affordable and accessible, great for documents and small items.
- UPS & FedEx: Ideal for business shipments, faster delivery, and full tracking.
- DHL: Known for global reach and rapid service, especially in Europe and Asia.
We’ll help you compare delivery times, customs clearance performance, insurance options, and overall cost to find the best fit.
2. Package Your Items Securely for the Journey
International packages go through more handling and longer transit times. That means packaging matters more than ever:
- Use double-wall corrugated boxes
- Wrap fragile items in bubble wrap or foam
- Fill all empty space with cushioning material
- Seal your package with heavy-duty tape
If you’re unsure, we offer full-service packaging at The Philadelphia Mailroom — especially important for shipping artwork, antiques, and other delicate goods.
3. Complete Your Customs Paperwork Accurately
Every international shipment requires paperwork for customs. This typically includes:
- A commercial invoice (even for personal shipments)
- A detailed item description
- Declared value and origin
- Harmonized codes, if applicable
Mistakes on customs forms can delay or even block delivery. We’ll walk you through the forms and make sure everything’s compliant.
4. Know What to Expect with Delivery and Tracking
Most international services offer door-to-door tracking, but transit times vary. Economy options might take 1–3 weeks, while express options may arrive in 2–5 business days.
We’ll provide a tracking number and estimated delivery date, and help you choose the right service level for your timeline and budget.
5. Tips for First-Time International Shippers
- Measure and weigh your item carefully
- Consider adding insurance for valuable items
- Double-check destination country restrictions
- Avoid vague terms like “gift” or “stuff” on customs forms
Frequently Asked Questions (FAQ)
We can ship everything from personal care packages and documents to electronics and artwork, as long as the destination country allows it. We’ll help confirm any restrictions before you ship.
We’ll help you track it and understand next steps — but accurate paperwork and packaging reduce the chance of delays.
Absolutely. We offer full-service packing for international shipments, including specialty items like art.
It depends on size, weight, and destination. USPS is often most affordable for small parcels.
Yes. Even non-business items typically require a commercial invoice or declaration for customs.
Let Us Help You Ship with Confidence
International shipping doesn’t have to be complicated. Whether you’re sending a personal gift, eCommerce order, or high-value artwork, The Philadelphia Mailroom is here to help. We’ll guide you every step of the way — from packaging and carrier selection to customs paperwork.
Visit our International Shipping Services page to learn more or Contact Us today to get started.
